Thursday, November 8, 2012

How to manage security settings of outlook PST file?

Almost every outlook user is aware that email items such as emails, contacts, calendars, notes get stored in a PST file format in Outlook. These PST files also stores important and confidential information of user so it is very necessary to maintain the proper security of PST file. When an outlook user creates a new PST file then MS outlook offers him to choose from three types of encryption:
No Encryption–When you enable this thenthere is no encryption on Outlook PST file (as the name suggest). Anyone can access your PST file by using a text editor so it is always better to avoid this encryption setting.
Compressible Encryption - If you use compressible encryption then your PST file is encoded in format which can be compressed by using compression programs. If a PST file has compressible encryption then it can not be read by any text editor.
Higher Encryption - This type of encryption settings ensure highest degree of protection. High encryption enabled PSTfiles can also be compressed but degree of compression is less as compared with 'Compressible Encryption'. It also increases time to fetch data from a PST file having Higher Encryption setting.
If your PST file does not contain confidential information then you can use 'Compressible Encryption' (or even No Encryption) otherwise you should always select "Higher Encryption".
Beside these securities setting you can also enable password on outlook PST file. Enabling password on PST file ensures that no unauthorized user can access it irrespective of the security settings (compressible or Higher Encryption). The only thing which needs to take care is that you should well memorize your password so that you never forget it. In case you forget PST file password then no need to worry because you can use outlook password recovery software to recover password of PST file.
I hope after reading this article you will be able to protect your private and confidential outlook data from unauthorized access.

No comments:

Post a Comment


Related Posts Plugin for WordPress, Blogger...