How to manage security settings of outlook PST file?

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Almost every outlook user is aware that email items such as emails, contacts, calendars, notes get stored in a PST file format in Outlook. These PST files also stores important and confidential information of user so it is very necessary to maintain the proper security of PST file. When an outlook user creates a new PST file then MS outlook offers him to choose from three types of encryption:

No Encryption–When you enable this thenthere is no encryption on Outlook PST file (as the name suggest). Anyone can access your PST file by using a text editor so it is always better to avoid this encryption setting.

Compressible Encryption - If you use compressible encryption then your PST file is encoded in format which can be compressed by using compression programs. If a PST file has compressible encryption then it can not be read by any text editor.

Higher Encryption - This type of encryption settings ensure highest degree of protection. High encryption enabled PSTfiles can also be compressed but degree of compression is less as compared with 'Compressible Encryption'. It also increases time to fetch data from a PST file having Higher Encryption setting.

If your PST file does not contain confidential information then you can use 'Compressible Encryption' (or even No Encryption) otherwise you should always select "Higher Encryption".

Beside these securities setting you can also enable password on outlook PST file. Enabling password on PST file ensures that no unauthorized user can access it irrespective of the security settings (compressible or Higher Encryption). The only thing which needs to take care is that you should well memorize your password so that you never forget it. In case you forget PST file password then no need to worry because you can use outlook password recovery software to recover password of PST file.

I hope after reading this article you will be able to protect your private and confidential outlook data from unauthorized access.

READ MORE - How to manage security settings of outlook PST file?

Why Outlook PST File Asking For Password Which Don't Have Password

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In some cases when you try to open outlook 2010 files in to outlook 2007, outlook will ask for PST password to open that file. Outlook will give you following error "Personal Folders Password Type the password for Outlook.pst Password: ___________________ Save this password in your password list". You wonder why outlook asking for password that you never set. When you open same file in outlook 2010, it doesn't require password. So where is the problem ?

Cause Of Problem : Opening a PST file over a network connection is not supported by outlook and create unpretictable problems. If you try to open different version of outlook PST file, it will ask for password due to security parameters.

Solution : There is simple solutions which can be applicable to solve above problem. Apply below written solution you will able to overcome from this problem.

You need to export outlook 2010 PST files into a new outlook data file. Transfer the new pst file into another computer and try to open in Outlook 2007, when transfer process get completed then verify status. Now question arises how to export outlook 2010 PST file into new outlook data files ? Follow the steps written below to export outlook PST files.

Note: Only content of PST file will be exported, folder properties such as permissions and views are not preserved.

1. Click the File tab.

2. Click Options.

3. Click Advanced.

4. Under Export, click Export.

5. Click Export to a file, and then click Next.

6. Click Outlook Data File (.pst), and then click Next.

7. Select the account — a top level folder — that you want to export. This enables exporting all mail, calendar, contacts, tasks, and notes if available for that account.

8. Click Next.

9. Click Browse to select where you want to save the Outlook Data File (.pst) and to enter a file name. Click OK to continue.

10. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.

11. Click Finish.

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Above written solution will solve your problem. But in the case you actually set a password on PST file and forget it then StellarPhoenix PST password recovery tool will be best option to fix your problem.

READ MORE - Why Outlook PST File Asking For Password Which Don't Have Password